Position
|
Person
|
The Role
|
Chairman
|
Clive Clarke
|
- Chairing Committee meetings
- Managing disputes both within and external to the Club
- Providing a focal point for all members regarding administration and management of the Club
- Undertaking and/or managing reviews of processes and activities of the Club.
- Following and promoting the ASA child protection policy.
|
President
|
Judy Smith
|
- Representing the Club at functions and events
|
Treasurer
|
Angela Foxon
|
- Setting up of fees for new members & monitoring payments.
- Suggesting to the Club Committee the rate at which membership fees should be set for the forthcoming financial year
- Collecting all monies due to the Club
- Paying all bills incurred by the Club
- Maintaining and presenting annual budgets and accounts and a regular report to the committee.
|
Head Coach
|
Paul Sippitt
|
- Advising the Club members and committee on all aspects of swimming
- Advising on the appropriate structure of the Club, taking due consideration of current A.S.A initiatives
- Developing the Club competitive swimming included within the Club Development Plan
- Preparation, publication and implementation of training plans
- Development of all swimmers within the Club liaising with teachers and chairing regular coaches and teachers meetings
- Dealing with any minor disputes brought to their attention and if required report to Club President for further action
- Provide regular reports to Club Committee
- Provide regular reports to Club Committee
- Following and promoting the ASA child protection policy.
|
Admin Secretary
|
Helen Price
|
- Preparing and circulating agendas and minutes for all Club Committee, Annual General and Extraordinary General Meetings
- Representing the Club at external meetings not attended by other nominated officials as required
- Provide regular reports to the Club Committee
- Call committee meetings and AGM, prepare agenda, take minutes and provide officers with copies
- Ensuring all administration is retained and kept up to date
- Carrying out all administrative duties as required by other Committee members and the Club
|
Membership Secretary
|
Cathy Bright
|
- Processing and management of new members and payment of ASA fees for all members.
|
Correspondence Secretary
|
Trevor Panteney
|
- Receiving and actioning all correspondence sent to the Club, meeting any set deadlines
- Representing the Club at external meetings not attended by other nominated officials as required
- Dealing with any minor disputes brought to their attention and if required report to Club President for further action
- Deal with the day to day running of the club including all correspondence
- Act as the main point of contact for the club for the county, regional and national ASA
|
Fixtures Secretary
|
Heidi Rula
|
- Liaising with other Clubs regarding available fixtures
- Arranging and agreeing costs of transport for galas
- Dealing with any minor disputes brought to their attention and if required report to Club Chairperson for further action
- Provide regular reports to Club Committee
|
County Delegate
|
Sue Wainscott
|
- Attends county meetings to represent the views of the club
- Represents club at selection meetings for county swimming fixtures
- Ensures all county issues are communicated to the relevant club members & the committee
|
Welfare Officer
|
Helen Price
|
- Ensuring all possible child protection concerns
(urgent and non urgent) are dealt with following the ASA Child
Protection Guidelines (Wavepower document)
- Maintaining, administering and managing the completion of the CRB check forms
- Being aware of the child protection policies and procedures of the ASA and receiving all updates of this nature from the ASA
- Ensuring Swimline is promoted by the leaflet on the club notice board
- Raising
awareness of good child protection practice with the teachers and
coaches through the ASA/Sports Coach UK Good Practice and Child
Protection workshop.
- Ensuring volunteers (other than
teachers and coaches) within the club are introduced to good child
protection practice through the NSPCC module, Keeping Children Safe in
Sport
- Attend the ASA Time to Listen workshop
- Following and promoting the ASA child protection policy.
|
Swim 21
|
Paul Sippitt
|
- Organising and overseeing the audit and action planning stages of the Swim 21 process within the club
- Liaising
with the Regional Development Officers, Local Authority Sports
Development Officer, Swim 21 Club Committee and Club Members
- Keeping the club updated on their progress through the Swim 21 process
- Ensuring that Club Members are informed of Swim 21 courses and seminars
- Liaising with the Treasurer and Management Committee with regard to funding the implementation of the Clubs Swim 21 Action Plan
|
Teaching manager
|
John Edwards
|
- Development
of all swimmers within the Club with liaison with coaches and being
involve in regular coaches and teachers meetings
- Ensure that sufficient teachers are available to maintain safe teaching of all swimming members
- Facilitate a new member assessment process
- Management of the 'Learn to Swim' Programme and non-squad sessions
- Provide opportunities for swimmers to undertake recognised award schemes
- Identify and prepare young swimmers for transition to Diddy Squads
- Dealing with any minor disputes brought to their attention and if required report to Club President for further action
- Provide regular reports to Club Committee
|
Health & Safety
|
|
- General safety of all swimmers on poolside and in the water
- Dealing
with and maintaining a record of health issues, i.e. asthma, deafness,
epilepsy, etc. to ensure that these may be catered for within the normal
operation of the Club
- Practice of fire alarm procedure
- Dealing with any minor disputes brought to their attention and if required report to Club President for further action
- Provide regular reports to Club Committee
|
Workforce Development Officer
|
|
- Main contact for all volunteers
- Getting to know all club volunteers and potential volunteers by name
- Ensuring all jobs have job descriptions
- Supervising and overseeing all volunteers
- Liaising with the Chairperson to ensure all tasks required to run the club are carried out
- Co-ordinating the implementation of the volunteers requirements
- Liaising with the Development Officer and Competition Secretary as to their volunteer requirements
- Liaising
closely with the Child Welfare Officer to ensure that each volunteer is
aware of the Child Protection Policy and Procedures
- Awareness of the Sport England ? Volunteers Investment Programme (VIP)
- Ensuring that volunteers are directed to the ASA website for useful information on volunteering
- Organising social and recruitment events for volunteers
- Building effective relationship with ASA County Workforce Coordinator
- Responsible , in association with others, for organising induction & training of voluteers
- Establishing and managing a volunteer recognition programme within the club
|
School Liason officer
|
|
- Sourcing, establishing and developing sustainable links with local schools
- Managing and promoting club links with identified schools
- Liaising with Development Officer, Club Coach and Head teacher to organise taster/come and try sessions
- Inviting pupils to attend specific taster/come and try sessions
- Communicating the delivery of taster sessions to schools
- Liaising
with local Schools, Sports/Swimming Development Officer, Schools Sports
Coordinators & Active Sports Swimming Development Officer (where
applicable)
- Attending local Swimming Festivals
- Distributing information as required to Schools
|
